# AI-powered meeting research & daily agenda: n8n workflow

> Started by a clock, and works across Gmail, Google Calendar and Slack. It hands the judgement calls to OpenRouter.

Source: https://millionrounds.com/workflow/ai-powered-meeting-research-and-daily-agenda (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# AI-powered meeting research & daily agenda

Started by a clock, and works across Gmail, Google Calendar and Slack. It hands the judgement calls to OpenRouter. 25 steps, 2 branches: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenRouter

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-powered-meeting-research-and-daily-agenda)

**25 steps** Large: read it before trusting it with anything live

**2** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Model 4 Logic 9 Service 11

The steps in the order they run, from what starts it.

- 1 **Schedule Trigger** Schedule trigger *Starts it*
- 2 **OpenRouter Chat Model** Lm Chat Open Router *Model*
- 3 **Search Gmail History** Gmail Tool *Service*
- 4 **Web Search Tool** Http Request Tool *Service*
- 5 **Search Attio CRM** Http Request Tool *Service*
- 6 **Search Apollo Company Data** Http Request Tool *Service*
- 7 **OpenRouter Chat Model1** Lm Chat Open Router *Model*
- 8 **Get many events in Google Calendar** Google Calendar Tool *Service*
- 9 **Get many events** Google Calendar *Service*
- 10 **AI Agent - Meeting Research** Agent *Model*
- 11 **Format Daily Meeting Brief** Chain Llm *Model*
- 12 **Filter External Meetings** Filter *Logic*
- 13 **Clean Meeting Research Content** Code *Logic*
- 14 **Send Daily Brief to Slack** Slack *Service*
- 15 **Has External Meetings?** If *Logic*
- 16 **Extract External Attendees** Set *Logic*
- 17 **Aggregate Research Results** Aggregate *Logic*
- 18 **Split Events for Individual Processing** Split Out *Logic*
- 19 **No Meetings Message** Slack *Service*
- 20 **Split Attendees for CRM Check** Split Out *Logic*
- 21 **Find Person in Attio** Http Request *Service*
- 22 **Person Exists in CRM?** If *Logic*
- 23 **Merge CRM Results** Merge *Logic*
- 24 **Create Person Record** Http Request *Service*
- 25 **Create Note on Person** Http Request *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 25, with 2 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Calendar, Slack
- **Model:** OpenRouter

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar and Slack accounts, and a key for OpenRouter. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenRouter. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 25 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 25 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-powered-meeting-research-and-daily-agenda)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**AI token tracker for WhatsApp & Telegram – Save AI usage** 25 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/ai-token-tracker-for-whatsapp-and-telegram-save-ai-usage)
- [**Automate new customer onboarding with HubSpot** 25 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automate-new-customer-onboarding-with-hubspot)
- [**Automated customer onboarding with HubSpot and Gmail** 25 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automated-customer-onboarding-with-hubspot-and-gmail)
- [**AI chatbot call center: Taxi booking worker** 25 steps · Google Calendar, Postgres](https://millionrounds.com/workflow/ai-chatbot-call-center-taxi-booking-worker)
- [**Automate construction scheduling and procurement in Google Sheets** 25 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-construction-scheduling-and-procurement-in-google-s)
- [**Automate subscription renewal reminders with Google Sheets** 25 steps · Google Sheets, Slack](https://millionrounds.com/workflow/automate-subscription-renewal-reminders-with-google-sheets)