# AI-powered lead processing from Apify with Gemini: n8n workflow

> Started by an event in a connected app, and works across Google Sheets and Telegram. It puts Gemini behind a retrieval step, so answers are drawn from...

Source: https://millionrounds.com/workflow/ai-powered-lead-processing-from-apify-with-gemini (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# AI-powered lead processing from Apify with Gemini

Started by an event in a connected app, and works across Google Sheets and Telegram. It puts Gemini behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 11 steps, 2 loops or waits: a working afternoon to understand properly.

Medium Calls a model: Gemini Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-powered-lead-processing-from-apify-with-gemini)

**11 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**2** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 3 Logic 2 Service 5

The steps in the order they run, from what starts it.

- 1 **When Executed by Another Workflow** Execute Workflow trigger *Starts it*
- 2 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 3 **Simple Memory** Memory Buffer Window *Model*
- 4 **Append row in sheet in Google Sheets** Google Sheets Tool *Service*
- 5 **Get row(s) in sheet in Google Sheets** Google Sheets Tool *Service*
- 6 **APIFY Post Request** Http Request *Service*
- 7 **Knowledge Base Agent** Agent *Model*
- 8 **Loop Over Items** Split In Batches *Logic*
- 9 **Send a text message** Telegram *Service*
- 10 **Wait for APIFY to Scrape** Wait *Logic*
- 11 **Apify Get Request** Http Request *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 11, 2 loops or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Google Sheets, Telegram
- **Model:** Gemini
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Google Sheets and Telegram accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Gemini. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-powered-lead-processing-from-apify-with-gemini)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also lead generation, with the same services where possible, closest in size first.

- [**& analyze TikTok influencers with Bright Data and Claude** 11 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/and-analyze-tiktok-influencers-with-bright-data-and-claude)
- [**AI Cold Email Machine: GPT-4o Personalized Outreach** 11 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/ai-cold-email-machine-gpt-4o-personalized-outreach)
- [**AI website chatbot with CRM and OpenAI** 11 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/ai-website-chatbot-with-crm-and-openai)
- [**Automate WhatsApp lead capture and replies with Whapi** 11 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/automate-whatsapp-lead-capture-and-replies-with-whapi)
- [**Automate lead nurturing with OpenAI and Gemini** 11 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-lead-nurturing-with-openai-and-gemini)
- [**Automate outbound lead follow-up & qualification with OpenAI** 11 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-outbound-lead-follow-up-and-qualification-with-open)