# AI-powered email forwarding to WhatsApp with Gmail and Outlook: n8n workflow

> Started by an arriving email, and works across Gmail. It hands the judgement calls to Gemini. 18 steps: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/ai-powered-email-forwarding-to-whatsapp-with-gmail-and-outlo (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [AI assistants](https://millionrounds.com/workflows?category=AI+assistants#library)

# AI-powered email forwarding to WhatsApp with Gmail and Outlook

Started by an arriving email, and works across Gmail. It hands the judgement calls to Gemini. 18 steps: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-powered-email-forwarding-to-whatsapp-with-gmail-and-outlo)

**18 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 3 Model 6 Logic 3 Service 6

The steps in the order they run, from what starts it.

- 1 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 2 **Gmail Trigger** Gmail trigger *Starts it*
- 3 **Google Gemini Chat Model1** Lm Chat Google Gemini *Model*
- 4 **Microsoft Outlook Trigger** Microsoft Outlook trigger *Starts it*
- 5 **Google Gemini Chat Model3** Lm Chat Google Gemini *Model*
- 6 **Microsoft Outlook Trigger1** Microsoft Outlook trigger *Starts it*
- 7 **Filter & Format Email (Gmail)** Agent *Model*
- 8 **Parse Gmail Data** Code *Logic*
- 9 **Filter & Format Email (Outlook Personal)** Agent *Model*
- 10 **Mark as Read (Outlook Personal)** Http Request *Service*
- 11 **Filter & Format Email (Outlook Business)** Agent *Model*
- 12 **Mark as Read (Outlook Business)** Http Request *Service*
- 13 **Mark as Read (Gmail)** Gmail *Service*
- 14 **Send to WhatsApp (Gmail)** Evolution Api *Service*
- 15 **Send to WhatsApp (Outlook Personal)** Evolution Api *Service*
- 16 **Parse Outlook Personal Data** Code *Logic*
- 17 **Send to WhatsApp (Outlook Business)** Evolution Api *Service*
- 18 **Parse Outlook Business Data** Code *Logic*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 18
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Gmail account, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-powered-email-forwarding-to-whatsapp-with-gmail-and-outlo)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also ai assistants, with the same services where possible, closest in size first.

- [**Generate company due diligence PDFs with Gemini and SEC EDGAR** 18 steps · calls a model · Gmail, RSS](https://millionrounds.com/workflow/generate-company-due-diligence-pdfs-with-gemini-and-sec-edga)
- [**Generate daily AI reels from Google Drive images with OpenAI** 18 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/generate-daily-ai-reels-from-google-drive-images-with-openai)
- [**Personalized email automation with Google Docs and Pinecone** 18 steps · calls a model · Gmail, Google Docs](https://millionrounds.com/workflow/personalized-email-automation-with-google-docs-and-pinecone)
- [**Smart email sorting: Auto-categorise Gmail with OpenAI** 18 steps · calls a model · Gmail, NocoDB](https://millionrounds.com/workflow/smart-email-sorting-auto-categorise-gmail-with-openai)
- [**Gmail smart auto-responder with OpenAI and Google Drive** 17 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/gmail-smart-auto-responder-with-openai-and-google-drive)
- [**Job application with OpenAI and Gmail** 17 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/job-application-with-openai-and-gmail)