# AI-powered email automation for business: Summarize & respond: n8n workflow

> Started by an arriving email, and works across Email, Google Drive and Qdrant. It puts OpenAI behind a retrieval step, so answers are drawn from documents...

Source: https://millionrounds.com/workflow/ai-powered-email-automation-for-business-summarize-and-respo (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Research and reporting](https://millionrounds.com/workflows?category=Research+and+reporting#library)

# AI-powered email automation for business: Summarize & respond

Started by an arriving email, and works across Email, Google Drive and Qdrant. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 23 steps: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-powered-email-automation-for-business-summarize-and-respo)

**23 steps** Large: read it before trusting it with anything live

**0** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Model 14 Logic 2 Service 6

The steps in the order they run, from what starts it.

- 1 **Email Trigger (IMAP)** Email Read Imap *Service*
- 2 **DeepSeek R1** Lm Chat Open Ai *Model*
- 3 **Embeddings OpenAI** Embeddings Open Ai *Model*
- 4 **When clicking ‘Test workflow’** Manual trigger *Starts it*
- 5 **Token Splitter** Text Splitter Token Splitter *Model*
- 6 **Embeddings OpenAI1** Embeddings Open Ai *Model*
- 7 **OpenAI** Lm Chat Open Ai *Model*
- 8 **DeepSeek** Lm Chat Open Ai *Model*
- 9 **OpenAI 4-o-mini** Lm Chat Open Ai *Model*
- 10 **Markdown** Markdown *Logic*
- 11 **Email Summarization Chain** Chain Summarization *Model*
- 12 **Qdrant Vector Store** Vector Store Qdrant *Model*
- 13 **Create collection** Http Request *Service*
- 14 **Refresh collection** Http Request *Service*
- 15 **Default Data Loader** Document Default Data Loader *Model*
- 16 **Qdrant Vector Store1** Vector Store Qdrant *Model*
- 17 **Write email** Agent *Model*
- 18 **Review email** Chain Llm *Model*
- 19 **Email Classifier** Text Classifier *Model*
- 20 **Get folder** Google Drive *Service*
- 21 **Send Email** Email Send *Service*
- 22 **Do nothing** No Op *Logic*
- 23 **Download Files** Google Drive *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 23
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Email, Google Drive, Qdrant
- **Model:** OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Email, Google Drive and Qdrant accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 23 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 23 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-powered-email-automation-for-business-summarize-and-respo)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Qdrant](https://millionrounds.com/workflows?service=Qdrant#library)

## Workflows like it

Also research and reporting, with the same services where possible, closest in size first.

- [**Community insights with Qdrant and Python** 23 steps · calls a model · Google Sheets, Qdrant](https://millionrounds.com/workflow/community-insights-with-qdrant-and-python)
- [**Generate comprehensive business analysis reports with Gemini** 23 steps · calls a model · Gmail, Google Docs](https://millionrounds.com/workflow/generate-comprehensive-business-analysis-reports-with-gemini)
- [**Google Search Console and analytics analysis with OpenAI** 23 steps · calls a model · Email](https://millionrounds.com/workflow/google-search-console-and-analytics-analysis-with-openai)
- [**Audit AI decisions and route risks with OpenAI and Slack** 22 steps · calls a model · Email, Slack](https://millionrounds.com/workflow/audit-ai-decisions-and-route-risks-with-openai-and-slack)
- [**Automate satellite data analysis and regulatory reporting** 22 steps · calls a model · Email, Postgres](https://millionrounds.com/workflow/automate-satellite-data-analysis-and-regulatory-reporting)
- [**Customer insights with Qdrant and Python** 24 steps · calls a model · Google Sheets, Qdrant](https://millionrounds.com/workflow/customer-insights-with-qdrant-and-python)