# AI-powered Candidate Screening & Interview Scheduling: n8n workflow

> Started by another system calling it, and works across Email, Google Calendar and Google Sheets. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/ai-powered-candidate-screening-and-interview-scheduling (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# AI-powered Candidate Screening & Interview Scheduling

Started by another system calling it, and works across Email, Google Calendar and Google Sheets. It hands the judgement calls to OpenAI. 11 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-powered-candidate-screening-and-interview-scheduling)

**11 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 2 Model 1 Logic 2 Service 6

The steps in the order they run, from what starts it.

- 1 **Webhook - Receive Application** Webhook *Starts it*
- 2 **Google Sheets - Store Application** Google Sheets *Service*
- 3 **OpenAI - AI Candidate Evaluation** Open Ai *Model*
- 4 **Code - Process Evaluation** Code *Logic*
- 5 **IF - Check Score Threshold** If *Logic*
- 6 **Email - Interview Invitation** Email Send *Service*
- 7 **Email - Rejection Notice** Email Send *Service*
- 8 **Google Calendar - Schedule Interview** Google Calendar *Service*
- 9 **Update Sheet - Rejection Status** Google Sheets *Service*
- 10 **Update Sheet - Interview Status** Google Sheets *Service*
- 11 **Respond to Webhook** Respond To Webhook *Starts it*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 11, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Email, Google Calendar, Google Sheets
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Email, Google Calendar and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-powered-candidate-screening-and-interview-scheduling)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**AI-powered CV extractor: Google Drive to Sheet with OpenAI** 11 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/ai-powered-cv-extractor-google-drive-to-sheet-with-openai)
- [**Automate applicant tracking with OpenAI and Google Sheets** 11 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-applicant-tracking-with-openai-and-google-sheets)
- [**Automated resume screening & ranking with Llama** 11 steps · calls a model · Gmail, Google Docs](https://millionrounds.com/workflow/automated-resume-screening-and-ranking-with-llama)
- [**HR agent and recruiter with Gemini and Gmail** 11 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/hr-agent-and-recruiter-with-gemini-and-gmail)
- [**Scrape Indeed job listings for hiring signals with Bright Data** 11 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/scrape-indeed-job-listings-for-hiring-signals-with-bright-da)
- [**Screen and score resumes from Gmail with Parseur and Groq** 11 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/screen-and-score-resumes-from-gmail-with-parseur-and-groq)