# AI-powered candidate nurturing with Gmail: n8n workflow

> Started by another system calling it, and works across Gmail. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/ai-powered-candidate-nurturing-with-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# AI-powered candidate nurturing with Gmail

Started by another system calling it, and works across Gmail. It hands the judgement calls to OpenAI. 18 steps, 2 loops or waits: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-powered-candidate-nurturing-with-gmail)

**18 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**2** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Model 2 Logic 9 Service 6

The steps in the order they run, from what starts it.

- 1 **Webhook** Webhook *Starts it*
- 2 **MCP Recrutei** Mcp Client Tool *Model*
- 3 **Separating information** Code *Logic*
- 4 **AI Recruitment Assistant** Open Ai *Model*
- 5 **Extract age** Date Time *Logic*
- 6 **Getting the AI content** Set *Logic*
- 7 **Separating messages per days** Code *Logic*
- 8 **Message WhatsApp day1** Http Request *Service*
- 9 **Message Gmail day1** Gmail *Service*
- 10 **Merge correct next node** Merge *Logic*
- 11 **Wait for more 2 days** Wait *Logic*
- 12 **Message WhatsApp day3** Http Request *Service*
- 13 **Message Gmail day3** Gmail *Service*
- 14 **Merge correct next node1** Merge *Logic*
- 15 **Wait for more 4 days** Wait *Logic*
- 16 **Message WhatsApp day7** Http Request *Service*
- 17 **Message Gmail day7** Gmail *Service*
- 18 **No Operation, do nothing** No Op *Logic*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 18, 2 loops or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-powered-candidate-nurturing-with-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**Screen CVs and score candidates with Gmail and Google Drive** 18 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/screen-cvs-and-score-candidates-with-gmail-and-google-drive)
- [**Screen rental applicants with Telegram and OpenAI** 18 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/screen-rental-applicants-with-telegram-and-openai)
- [**Automate passive candidate sourcing & engagement** 18 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-passive-candidate-sourcing-and-engagement)
- [**Automate Resume Analysis & Candidate Screening with JotForm** 19 steps · calls a model · Gmail, Postgres](https://millionrounds.com/workflow/automate-resume-analysis-and-candidate-screening-with-jotfor)
- [**Automate candidate rejections with Google Sheets and Gmail** 19 steps · calls a model · ClickUp, Gmail](https://millionrounds.com/workflow/automate-candidate-rejections-with-google-sheets-and-gmail)
- [**Automate job applicant screening with OpenAI and Gmail** 17 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-job-applicant-screening-with-openai-and-gmail)