# AI multi-agent executive team for entrepreneurs with Gemini: n8n workflow > Started by an incoming WhatsApp message, and works across Gmail, Google Calendar, Google Sheets, Supabase vectors and one other. Source: https://millionrounds.com/workflow/ai-multi-agent-executive-team-for-entrepreneurs-with-gemini (Millionrounds; every figure on the page links to its filing or article) [Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library) # AI multi-agent executive team for entrepreneurs with Gemini Started by an incoming WhatsApp message, and works across Gmail, Google Calendar, Google Sheets, Supabase vectors and one other. It puts Gemini and OpenRouter behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 21 steps: large, and worth reading before you trust it with anything live. Large Calls a model: Gemini, OpenRouter Retrieval [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-multi-agent-executive-team-for-entrepreneurs-with-gemini) **21 steps** Large: read it before trusting it with anything live **0** Branches: places the flow splits **0** Loops or waits **5** Services it connects to ## The flow Starts it 2 Model 14 Service 5 The steps in the order they run, from what starts it. - 1 **OpenRouter Chat Model** Lm Chat Open Router *Model* - 2 **Message a model in Perplexity** Perplexity Tool *Service* - 3 **Default Data Loader** Document Default Data Loader *Model* - 4 **Embeddings Cohere** Embeddings Cohere *Model* - 5 **WhatsApp Trigger** Whats App trigger *Starts it* - 6 **Employee list** Google Sheets Tool *Service* - 7 **Send a message in Gmail1** Gmail Tool *Service* - 8 **Create an event in Google Calendar** Google Calendar Tool *Service* - 9 **Wikipedia1** Tool Wikipedia *Model* - 10 **SerpAPI internet search** Tool Serp Api *Model* - 11 **System Persistent Memory** Memory Postgres Chat *Model* - 12 **System brain powered Google Gemini** Lm Chat Google Gemini *Model* - 13 **Business Documents** Form trigger *Starts it* - 14 **President** Agent *Model* - 15 **Director Business Research** Agent Tool *Model* - 16 **Supabase Vector Store1** Vector Store Supabase *Model* - 17 **Business Knowledgebase** Vector Store Supabase *Model* - 18 **Admin Secretary** Agent Tool *Model* - 19 **Sales & Marketing Director** Agent Tool *Model* - 20 **Accountability Director** Agent Tool *Model* - 21 **Send message** Whats App *Service* ## How it's built - **Starts on:** An incoming WhatsApp message - **Steps:** 21 - **Size:** Large: read it before trusting it with anything live - **Connects to:** Gmail, Google Calendar, Google Sheets, Supabase vectors, WhatsApp - **Model:** Gemini, OpenRouter - **Retrieval:** Answers are drawn from documents you supply, not from the model alone ## Questions What does it need to run? An n8n account, plus your own Gmail, Google Calendar, Google Sheets, Supabase vectors and WhatsApp accounts, and a key for Gemini and OpenRouter. You connect your own accounts after importing it; none are included. What starts it? It starts on an incoming WhatsApp message. Does it use AI? Yes. It calls Gemini and OpenRouter. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n. How long does it take to set up? Take your time. At 21 steps it is large: read it before trusting it with anything live. How do I import it? Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts. **Before you run it** Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 21 steps before you point it at anything that matters. ## Run it in n8n - **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n) - **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-multi-agent-executive-team-for-entrepreneurs-with-gemini) - **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts. Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind. ## Connects to Each opens the other workflows that use it. [Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Supabase vectors](https://millionrounds.com/workflows?service=Supabase+vectors#library)[WhatsApp](https://millionrounds.com/workflows?service=WhatsApp#library) ## Workflows like it Also scheduling, with the same services where possible, closest in size first. - [**AI Virtual Assisstant Version 1 with Gemini and Gmail** 21 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-virtual-assisstant-version-1-with-gemini-and-gmail) - [**Automate peer review assignments with Sonar Pro AI** 21 steps · calls a model · Discord, Email](https://millionrounds.com/workflow/automate-peer-review-assignments-with-sonar-pro-ai) - [**Book and remind appointments with Telegram and Gemini** 21 steps · calls a model · Google Calendar, Google Sheets](https://millionrounds.com/workflow/book-and-remind-appointments-with-telegram-and-gemini) - [**Generate and schedule LinkedIn posts with Google Sheets** 21 steps · calls a model · Google Sheets, LinkedIn](https://millionrounds.com/workflow/generate-and-schedule-linkedin-posts-with-google-sheets) - [**Manage restaurant reservations via WhatsApp with Gemini** 21 steps · calls a model · Google Calendar, Google Sheets](https://millionrounds.com/workflow/gestiona-reservas-de-restaurante-por-whatsapp-con-gemini-y) - [**Personal Google Calendar & reminder bot on Telegram** 21 steps · calls a model · Google Calendar, Telegram](https://millionrounds.com/workflow/personal-google-calendar-and-reminder-bot-on-telegram)