# Agent personnel with OpenAI and Gmail: n8n workflow template

> Started by an incoming Telegram message, and works across Gmail, Google Calendar, Pinecone and Telegram.

Source: https://millionrounds.com/workflow/agent-personnel-with-openai-and-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Agent personnel with OpenAI and Gmail

Started by an incoming Telegram message, and works across Gmail, Google Calendar, Pinecone and Telegram. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 24 steps, 1 branch: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fagent-personnel-with-openai-and-gmail)

**24 steps** Large: read it before trusting it with anything live

**1** Branch: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Model 15 Logic 2 Service 6

The steps in the order they run, from what starts it.

- 1 **Telegram Trigger** Telegram trigger *Starts it*
- 2 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 3 **OpenAI Chat Model1** Lm Chat Open Ai *Model*
- 4 **Embeddings OpenAI** Embeddings Open Ai *Model*
- 5 **Agent: Marketing Dept** Tool Workflow *Model*
- 6 **Window Buffer Memory** Memory Buffer Window *Model*
- 7 **Get Emails** Gmail Tool *Service*
- 8 **Get Events** Google Calendar Tool *Service*
- 9 **Create Event** Google Calendar Tool *Service*
- 10 **Send Email** Gmail Tool *Service*
- 11 **Get Today's Tasks** Tool Workflow *Model*
- 12 **Create Task** Tool Workflow *Model*
- 13 **Create Flux Image** Tool Workflow *Model*
- 14 **Agent: Sales Dept** Tool Workflow *Model*
- 15 **Agent: Finance Dept** Tool Workflow *Model*
- 16 **Create Note** Tool Workflow *Model*
- 17 **Switch** Switch *Logic*
- 18 **AI Agent** Agent *Model*
- 19 **Vector Store Tool** Tool Vector Store *Model*
- 20 **Pinecone Vector Store** Vector Store Pinecone *Model*
- 21 **Telegram1** Telegram *Service*
- 22 **Edit Fields** Set *Logic*
- 23 **Telegram** Telegram *Service*
- 24 **OpenAI** Open Ai *Model*

## How it's built

- **Starts on:** An incoming Telegram message
- **Steps:** 24, with 1 branch
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Calendar, Pinecone, Telegram
- **Model:** OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar, Pinecone and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming Telegram message.

Does it use AI?

Yes. It calls OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 24 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 24 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fagent-personnel-with-openai-and-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Pinecone](https://millionrounds.com/workflows?service=Pinecone#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**AI Timesheet Generator with Gmail and Calendar** 24 steps · calls a model · GitHub, Gmail](https://millionrounds.com/workflow/ai-timesheet-generator-with-gmail-and-calendar)
- [**Automate meeting summaries from Fireflies transcripts** 24 steps · calls a model · Gmail](https://millionrounds.com/workflow/automate-meeting-summaries-from-fireflies-transcripts)
- [**Automate tenant rent collection with Sheets and Gmail** 24 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-tenant-rent-collection-with-sheets-and-gmail)
- [**Deploy a Google Gemini AI assistant on WhatsApp with Gmail** 24 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/deploy-a-google-gemini-ai-assistant-on-whatsapp-with-gmail)
- [**Handle healthcare appointments on WhatsApp with Gemini** 24 steps · calls a model · Google Calendar, Google Sheets](https://millionrounds.com/workflow/handle-healthcare-appointments-on-whatsapp-with-gemini)
- [**Send rent reminders and weekly AI summaries with OpenAI** 24 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/send-rent-reminders-and-weekly-ai-summaries-with-openai)