# Accounting Deadline Alerts Automations with Gmail: n8n workflow

> Started by another system calling it, and works across Gmail and Google Sheets. 10 steps: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/accounting-deadline-alerts-automations-with-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Accounting Deadline Alerts Automations with Gmail

Started by another system calling it, and works across Gmail and Google Sheets. 10 steps: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Faccounting-deadline-alerts-automations-with-gmail)

**10 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 3 Logic 2 Service 5

The steps in the order they run, from what starts it.

- 1 **Webhook - Receive Confirmation Update** Webhook *Starts it*
- 2 **Schedule Trigger1** Schedule trigger *Starts it*
- 3 **Process Webhook Data** Code *Logic*
- 4 **Read Company Database** Google Sheets *Service*
- 5 **Update Google Sheet Database** Google Sheets *Service*
- 6 **Get Company Data** Http Request *Service*
- 7 **Send Confirmation Page** Respond To Webhook *Starts it*
- 8 **Update Due Dates in Sheet** Google Sheets *Service*
- 9 **Build Interactive Email** Code *Logic*
- 10 **Send via Gmail1** Gmail *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 10
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Sheets
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Faccounting-deadline-alerts-automations-with-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

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- [**Auto-send WooCommerce invoices with WhatsApp and Rapiwa API** 10 steps · Google Sheets](https://millionrounds.com/workflow/auto-send-woocommerce-invoices-with-whatsapp-and-rapiwa-api)
- [**Automate 3-way invoice matching from Gmail to Xero with Slack** 10 steps · Gmail, Google Drive](https://millionrounds.com/workflow/automate-3-way-invoice-matching-from-gmail-to-xero-with-slac)
- [**Automated invoice generator - Shopify to PDF with Google Drive** 10 steps · Gmail, Google Drive](https://millionrounds.com/workflow/automated-invoice-generator-shopify-to-pdf-with-google-drive)
- [**Chase unanswered sales quotes on a 2–10 day schedule** 10 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/chase-unanswered-sales-quotes-on-a-2-10-day-schedule)
- [**Email payment tracker with Gmail and Google Sheets** 10 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/email-payment-tracker-with-gmail-and-google-sheets)